Effective Time Management Exercises

Effective Time Management Exercises – How to Use Short Visualizations to Add Value to Your Day
By: Paula Eder
Time Management can be dramatically improved by tapping your power of visualization. The visualization can be short, and no prior experience is required. In fact, one of my favorite exercises, “Your Ideal Day Visualization” takes only 15 minutes. You can start right now by participating in creating “Your Ideal Day”.

This simple, quick visualization helps you make fulfilling time choices, because you immediately focus your energies on 2 essentials:

1) You clarify, through daily experience, which time choices genuinely increase your satisfaction in your life, and which you can let go of with few regrets.

2) You introduce necessary changes in small, easy steps over time. These are the kinds of changes that can be sustained, fine-tuned, and perfected. You can also revise them whenever your circumstances change.

Do you ask why the first step is even necessary? And have you wondered why most people don’t feel that 24 hours a day really is enough? A recent book entitled “Happiness: The Science Behind Your Smile” offers surprising answers.

Author Daniel Nettle, a biological psychologist, conducted extensive research to discover what truly brings life satisfaction. A review of his book in Scientific American reports his findings: human beings are simply not hard-wired to instinctively grasp which pursuits bring ongoing contentment. This confusion leads to time wasted by going down blind alleys for years, and sometimes for a lifetime. What a needless tragedy this is.

Thankfully, you can find your path through daily “happiness experiments” offered in this visualization. You will be rewarded with much pleasure in small pockets of time. You can also clarify common misconceptions about what activities deserve your valuable time. All you need is to engage in the visualization and to keep an open mind.

Participating in the Ideal Day visualization will help you answer these questions:

1) What do you want, above all else, to do with your time?

2) What do you care about so much, that you are willing to change old habits?

3) What time choices can you look back on, at the end of your life, with satisfaction?

Here’s the visualization. Simple, short and sweet:

“Your Ideal Day Visualization:”

1) For a month, set aside 15 minutes a day.

Select time when you will be uninterrupted. If needed, divide this exercise into three five-minute segments.

2) Sit back and relax for the first 5 minutes. Imagine your ideal day.

In 5 minutes, you can imagine a lot! Envision yourself waking up, stretching, and going about your ideal day. What are you doing? How are you feeling? The more vivid your imagination, the better! Sense the sounds, the tastes, the smells, and the sights as the day unfolds before you. Most important, experience the pleasure!

3) In the next 5 minutes, pick out portions of this ideal day when you are alone.

You are selecting these images because they are completely within your power to bring about, without other people’s participation.

4) Then identify a 5-minute time slice that you can duplicate today.

Select something that you don’t currently do, or something that you generally don’t allow yourself to fully enjoy.

5) Take the third 5-minute segment and do it.

Let yourself be totally in the moment. Pick the time of day when it will be easiest for you, and when this activity (or even lack of activity) will mean the most to you.

Does this seem simple? It is! Yet engaging in this exercise provides you with 5 profound benefits:

5 Lifetime Benefits from Practicing “Your Ideal Day Visualization”

1) You develop your powers of visualization.

As you open to your power to visualize, you will experience firsthand why even the traditional medical community now explores the mind’s potential to create a new level of wellbeing. You can call on this skill to reduce stress, enhance creativity and even promote healing, in tiny slices of time.

2) You clarify your values about how you want to use your time.

The more often you visualize, the more you learn about what time choices fulfill you. Become the expert on your happiness. And experience for yourself how much pleasure you can cultivate today, in just a short period of time. Enjoying yourself now is one of the best ways to undercut human’s hard-wired, destructive tendency to perpetually yearn for something just out of reach.

3) In just 15 minutes a day for a month, you create a pattern that’s easy to maintain.

A month of continuous daily practice establishes a new life pattern. What an easy way to add daily pleasure to your life! You can, of course, continue to use this visualization to modify more and more segments of your life. Successful small risks and experiments prepare you to take more new steps. And you have built the discipline to carry them out.

4) You demonstrate your power to improve your life through basic time choices.

Nothing helps foster self-reference like experiencing simple pleasures you provide yourself. As you increase your own happiness, you naturally place fewer demands on others, and your relationships will proceed more smoothly.

5) You cultivate the gift of being in the moment.

You’ll experience firsthand how this focus stretches time and multiplies your capacity for enjoyment. This is your moment, and all your power resides here, where you make your time choices. Remember that the way you use your time is the way you live your life.

It works if you work. What other ways can you take control of your life and your time?-

Article Source: http://thoughtsearch.com/Effective-Time-Management-Exercises-How-to-Use-Short-Visualizations-to-Add-Value-to-Your-Day/49179/631.html

Author Resource: Coach Paula Eder, Ph.D., The Time Finder, has 35 years of success helping individuals and small businesses effectively align their time choices with their values.

To receive Paula’s free weekly Time Tips & the monthly, award-winning Finding Time Ezine, visit
Finding Time
Keywords: Finding Time,Paula Eder,Time Finder,Time Management Tips,Time Management Techniques,Productivity

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Stress Management – Learn to control stress triggers









We relate stress as those moments where you feel like everything has become too much to handle and everything seems to crumble at the slightest provocation.

Even though we all know what stress is do you know how best to control and manage your stress levels?

Stress can be explained as the feelings of inability to cope with a situation or circumstance. In many cases of stress the situation may seem trivial to an outside party but its detrimental to the person experiencing those feelings.

This difference in perception about the level of crisis had led researchers to believe that stress management is largely reliant on the individuals inner self-esteem and techniques for weathering through difficult situations.

There are several schools of thought regarding effective stress management. Because every persons reaction to different stress triggers is different, there is no right or wrong way to handle stress only the right way for you.

Understanding the reasons and triggers behind your stress can be a huge step forward in learning to control your levels of stress and handle them effectively.

Job Stress Management

A highly demanding job or career can lead to very high levels of stress for people working in them and yet rarely will those people do enough to control those stress levels.

In many cases, the trigger for stress in these situations can be feeling under too much pressure from management to continually perform well. Other people report feeling as though theres simply too much expected of them throughout the working day. Still others complain continually about needing an extra few hours in each day to get everything done. The common feeling among each of these situations is frustration.

Stress management for people in these kinds of situations can often be a matter of better time management and correct delegation. Constant interruptions by telephone or other colleagues can chew into precious time in which you could be getting things done.

If your workload is wearing you down, consider breaking your tasks down into prioritised lists and working through the most important issues first. Any less important tasks can either be done later or given to another staff member to assist. Leave the phone to the voice-mail if you can. Ignore emails until after you have completed the task you are working on. Explain to colleagues that standing around gossiping takes more time than you have available. Talk to them when your work load is lowered.

Be sure to take a walk when your work day is over. You do not need to jog or sprint. Just walk around the block or around the park. The simple act of walking can help to clear bottled up feelings of frustration, improve blood circulation and give you precious time to think things through without interruption.

Relationship Stress Management

Not everyone gets stressed at work. Many people feel stressed about their relationship or family life. A large number of women report feeling stressed about the demands of running a busy household and raising a family without enough support. Many feel their partners are unsympathetic and unhelpful and the pressures of day to day life begin to affect everything they do.

Stress management for people in this situation could be partially helped with time management and effective delegation to other family members, but in relationship stress the overlying emotion is not always frustration, as with job stress. It is often lack of self-esteem and low self-worth. Many women feel as though they lose themselves in order to care for the family first.

Learning to put your own needs first before those of your family is not considered selfish. It is actually beneficial to everyone. If your own needs are well looked after, then you have more energy and more love to spread around to your family.

Take time to relax in the bath. Take a walk away from the chores and the family and enjoy the alone-time. These things do not need to take all day but just a few minutes away from the constant pressure can mean the difference between coping and falling apart.

Article Source: http://thoughtsearch.com/

Author Resource: Richard Reid of

Pinnacle Proactive
, Specialists in the

Employee

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Staff Retention & Absenteeism
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Organisation

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What is Time Management










Life in the twenty-first century is busy. No matter if you are a student, a businessman, a parent or a tradesman, time is a valuable commodity – one that needs to be managed and managed well. Everyone has deadlines to meet whether it’s as mundane as getting to the bus on time or as important as finishing an assignment by the due date. Time pressures are always upon us. Yet so many waste time with procrastination, “I’ll just have a cup of coffee before I start my work”, or will fill their life with great time wasters such as checking emails constantly throughout the day.

Too often it seems like there aren’t enough hours in the day to get through all that needs to be done. But is that really the case? Or is it that you aren’t using your time effectively. You can’t hold time in your hand and look at, but you do an awful lot of other things with time. Consider this for a moment, how many ways do you use the word time in your daily vocabulary? You keep time, you waste time, and you pass time. You alsoarticle time, take time and buy time. There are many other references to time, yet how often do you really consider the minutes ticking by and if you are using them as effectively as possible? Managing time may not be something you feel you can act upon, yet it is probably the most constructive thing you can do with all that time on your hands!

Time management can be thought about in many different ways, indeed there are numerous techniques to effectively manage time. But keep this in mind, time passes no matter what. Realistically the only thing you can manage is how you use that time, how you self-manage yourself in a time constraint. Time management is all about increasing efficiency and being more productive.

Controlling this most valuable asset will give you exactly what you crave – more time! Wouldn’t that be great? More time to do the fun things in life, more time to relax. Now that’s something worth considering.

The importance of good time management cannot be under-valued. If you manage your time well you will achieve more each day, have more leisure time, reduce stress levels by achieving a more balanced life and be able to meet deadlines with a minimum of fuss. Do you think that’s worth working towards? A life filled with more time and less stress. If those things are important to you, then it might be time to enlist a little bit of time management into your busy schedule.

Article Source: http://thoughtsearch.com/

Author Resource: Saleem Rana would love to share his inspiring ideas You can get more information on time management and being far more productive here:

What Is Time Management?

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Work smart

15 EfficiencyIdeas to use at Work

1. Most people start work on the hour, but if possible start at least half an hour earlier. The start of the day is the best time to get things done. There are less interuptions and it is easier to concentrate.

2. Make use of your bus or car journey to read through work files or general articles in a newspaper or magazine. Listen to Cd’s or other training material to help you improve your performance. There is a vast resource of time hidden in our daily commute. Make the most of it. I use a digital dictation machine. When bright ideas pop into your head, pick up the machine and :note” them. You will likely forget the idea later when you get a chance to use it, so the dicto will keep you informed.

3. When you arrive at office, turn on your computer before you take off your jacket or coat. And while entering your password or other security code, listen to the message on your voice mail.

4. When it comes to work, focus on doing one thing at a time and doing it well. Avoid multi-tasking.Finsih tasks! A hole list of half finished projects will add to your stress levels and hinder ability to get things done.

5. Check your mail at set times. Constantly checking incoming mail interrupts your work flow. Close your email application and schedule times for opening it to check messages.

6. When you are asked to do something, take few seconds to think so that you can decide if you are in a position to handle the work yourself, accept the work and delegate it to one of your colleagues or simply say ‘No’.

7. Allow for unexpected tasks to crop up in your timetable, just as you would allow for variation in budget.

8. Your most productive work output occurs in morning, so try to tackle the most important and urgent tasks in morning. They’ll take less time to complete than at other times of the day.

9. In the early afternoon you will slow down while digesting lunch. Don’t struggle to keep working. Use the time to relax, talk with colleagues and do routine work.

10. In the middle or end of the afternoon you’ll find you are able to work at high efficiency, which is the time to start doing important work again.

11. Working for too long can result in a loss of concentration, which increases the risk of making mistakes without realizing it. Take a brief break from your desk to relax your muscles.

12. When you’re called to a meeting, first make sure the meeting really is one concerns you. If it is, then prepare thoroughly to avoid wasting time and stay focused on the reason for the meeting.

13. Do a quick tidy-up of your office every day so you don’t waste time looking for the super urgent document you require.

14. Concentrate on your own work. The more you take care on other people’s work tasks, the more you will spread yourself and the more time you’ll loose.

15. Avoid dealing with private matters in office, or regularly taking work home, it will cost you valuable time. Draw up limits and stick to them.

http://hubpages.com/hub/15-Time-Saving-Ideas-at-Work

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Use voicemail more effectively

Voicemail indicator button.Voicemail is a tough cookie to crack. Some people love it, but as short text messages have overtaken quick communication on phones (SMS) and the internet (e.g., Twitter), voicemail has fallen out of favor with many.

Photo by salimfadhley.

Sometimes using voicemail to communicate with coworkers is necessary, but for many people listening to voicemail and returning messages is time consuming and rather inefficient use of time. If you don’t leave effective voicemails, they may never be heard.

“Call Me Back When You Get This”

The easiest way to get people to ignore any future voicemail from you is to leave messages with no purpose. When you leave a voicemail simply telling someone to call you back, unless it’s an emergency and you say so in the message, you have just guaranteed that your message isn’t a top priority for the recipient. If you are calling someone to relay important, timely information, it’s important to let the recipient know why you were calling or what you were calling about. Many people will reply to these messages by email or IM, but a lot of people will not return the call. If your message does not dictate the why returning the call is necessary, you should not expect a return call.

Responding to Email by Leaving a Voicemail Message

Unless you’ve got a good reason to do otherwise, it’s normally best to reply to a message in kind—which is to say, if you send me an email, I should probably reply in an email rather than calling you up and leaving a voicemail. (Naturally there are exceptions, but if only for the purpose of helping maintain your sanity and keeping communication regarding a topic in a single, searchable place, it’s generally a good practice to reply in kind.) If you absolutely must respond to an email by leaving a voicemail message, make it more effective by taking the time to explain why you are replying via phone.

Keep It Brief

Leaving a voicemail that goes on for several minutes is simply not effective. If the subject for your call is that detailed, or if you needed to leave that much information, an email or face-to-face conversation may be more appropriate. Chances are that the recipient did not listen to the entirety of your message, and you will repeat most of the information when you do get to talk to them. Short, direct messages with a clear purpose or directions are always best.


The short version: When you call up a coworker and get their voicemail, make sure that you are prepared to leave an effective message, and make sure that a voicemail message is the appropriate way to contact your coworker. Succinct, purposeful communication, regardless of the medium, is effective and keeps everyone productive.

That said, next time you are leaving a voicemail, save yourself some time and skip straight to the beep.

The author of this post can be contacted at tips@lifehacker.com

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